Tired of juggling traditional inboxes and bouncing between tabs all day? Notion Mail might just be the new email app that changes everything. With integration with Notion Calendar and Notion AI, customizable views, and a focus on streamlining your workflow, this new email app aims to completely rethink the email experience in 2025. If you’ve ever wanted to actually enjoy checking your inbox, this article is for you.

In this post, we’re breaking down what Notion Mail is, how it compares to other tools like Gmail, and how it fits into a modern workspace. You’ll learn how it works and who it’s for.

What is Notion Mail and Why Is Everyone Talking About It?

Notion Mail is Notion’s new email client, designed to bring your inbox into the same Notion ecosystem you already use for notes, projects, collaboration, and calendars. It’s not just another Gmail wrapper—it’s a fresh take on email fit naturally into your workflow.

Unlike traditional email services, Notion Mail is built with productivity in mind. The goal is to help streamline your communication, giving you the ability to organize your inbox like you would a Notion page. For Notion users, this means fewer tabs, less context-switching, and an overall smoother email experience.

How Do You Get Access to Notion Mail?

At the time of writing, Notion Mail is in early release. To get access, you’ll need to join a waitlist. You can head to Notion’s website and sign up to join the waitlist to gain access.

Once you're in, you'll get access to an inbox that behaves more like a Notion database than a traditional email app. Some early users who got access to Notion Mail via invite links have shared first impressions on Reddit and LinkedIn, praising its clean interface and deep workspace integration.

How Does Notion Mail Compare to Gmail and Other Email Clients?

You need to have a Gmail or Google email account in order to use Notion Mail. Notion Mail will then act as the user interface for your managing your emails.

If you're wondering how Notion Mail stacks up against tools like Superhuman or Spark, the short answer is: it’s different. While all of these tools make use of AI, Notion Mail prioritizes custom views, integration with Notion and Notion Calendar, and an intuitive user experience that feels more like managing a Notion workspace than checking an inbox.

Where Gmail inboxes often get cluttered, Notion Mail allows you to automatically organize and group emails based on tags, templates, and statuses. You can also use Notion AI to help draft emails, sort your emails, and create summaries—features that are game-changers for those trying to reduce noise and focus on what matters.

Can You Use Notion AI in Notion Mail?

Yes—Notion AI is baked right in. You can use Notion AI to automatically summarize long threads, generate replies, or categorize and label emails for you. For anyone who gets overwhelmed by their inbox, this feature alone is worth the switch.

AI in Notion Mail isn’t just about saving time—it’s about improving clarity. When you're moving fast in a startup or juggling multiple clients, the ability to use AI to draft emails or highlight next steps can help you get more done without burning out.

How Does Notion Mail Integrate with Other Notion Tools?

At the time of launch Notion Mail is integrated with Notion Calendar, allowing you to schedule meetings directly from your inbox, with your schedule showing on the side.

Unfortunately, however, Notion Mail is not yet deeply integrated with your Notion workspace. But I’m hopeful that this is something they’re layering on later. Linking emails to your to-do list and documents on Notion would bring Notion Mail to the next level. But for now, we’ll need to do without these kinds of features.

How Customizable Is Notion Mail?

Quite. Whether you’re a minimalist who only wants to see the essentials or someone who loves to tinker with filters, you can create custom views, group emails by topic or sender, and use snippets to speed up daily communication.

The ability to customize Notion Mail makes it ideal for people who feel boxed in by traditional email apps. You can design your inbox experience around your needs—no more adjusting your workflow to fit your tools.

How Will Teams Use Notion Mail in 2025?

For teams already using Notion, Notion Mail is a natural next step. However, to get the full power of an integrated ecosystem of Notion tools, I’m hoping to see a deeper integration with the core Notion app in the future—to bring context back to email, so they live side by side with your notes, documents, and project updates.

As more people use Notion to run their business or manage freelance work, having email built right into the workspace would mean less friction and better collaboration. Being able to draft emails together, tag teammates, and reference shared docs - these are features we don’t yet see in Notion Mail, but can’t wait to (hopefully) see in the future.

Will Notion Mail Replace Traditional Email Clients Like Gmail?

Maybe not right away—but it could become your best email setup. Notion Mail isn’t trying to be Gmail. Instead, it’s offering a new email experience for those who already love the Notion way of working.

If you’re someone who uses Gmail for speed or Skiff for privacy, you might keep those for certain accounts. But Notion Mail could easily become your main email client for focused, productive work—especially when paired with tools like Notion Calendar and Notion databases.

What Do You Need to Know Before Trying Notion Mail?

Here’s what to keep in mind:

• You’ll need to join the waitlist to try it.

• It’s still evolving—new features are being added regularly.

• It works best if you’re already a Notion user.

• You need to have a Gmail or Google mail account to use it.

Still, if you’ve ever dreamed of turning your inbox into an extension of your digital brain, it’s absolutely worth the switch.