Scale your coaching or consulting business without chaos and overwhelm

With a simple custom strategy and done-for-you systems you can become the CEO you envisioned to be - in control and ready to scale!

Building a scalable business should not feel overwhelming and chaotic.

You are amazing at what you do and you have the qualifications and certifications to prove it. You know you have the power to impact more lives and make a bigger difference.

BUT growing to your next 10/20/50K+ months feels chaotic and overwhelming. The number of bits and pieces to manage is endless and mess just keeps piling up.

You know that in order to be the CEO you envisioned to be, you need more simplicity and flow, better systems to automate and delegate - so that you can achieve your growth goals WHILE living a life of freedom and ease.

I’ve been there. And I can help.

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Our Services

There are 3 main ways of working with us.

"Simplify & Systemize" Program

Taina's signature program designed for coaches and consultants who want to grow to 10-30K+ months without chaos and overwhelm. Based on Taina's proven 4S Method, the program combines simple custom strategy with done-for-you systems.

Premium Suite for Notion

We help coaches and consultants create an all-in-one system on Notion to organize everything: leads, clients, projects, tasks, documents, notes, client resources, etc.

Notion Consulting

We're the #1 5-Star Rated Notion Certified Partner globally.

Our Notion Certified Consultants help teams of 1-300+ build custom workspaces on Notion to organize all information and work in one place.

Hi! I'm Taina.

I help coaches and consultants build simple and scalable businesses with custom strategy & done-for-you systems.

I've helped 50+ entrepreneurs with their business systems and/or strategy, and run the #1 5-Star Rated Notion Certified Consultancy globally.

When I'm not creating growth strategies or streamlining workflows, you can find me playing with my two small kids or practicing yoga.

See What My Clients Are Saying

Gudrun Mahlberg
Dance Teacher & Somatic Coach

“Immense gratitude to Taina [...] Her meticulous setup, from personalized CEO routines to an innovative Client Portal, has proven to be a game-changer. Converting leads into clients became easy, and onboarding and follow-up are incredibly efficient. Taina's services are invaluable for unmatched organizational efficiency. And, she is such a pleasure to work with! I highly recommend her. I got so much time back to be creative and have peace of mind. ”

“If you’re wondering whether, you know, working with Taina makes sense, do it, do it, do it, do it! It has been an absolute game changer. I’ve never felt so secure [...] knowing that every single thing is taken care of. Before a lot of things where just in my head and now I don’t need to remember because they’re actually all there working for me instead of, you know, me trying to make it work.”

Jenny Watzka
7-Figure Business Coach

Missy Toy Ozeas
Energy Intuitive & Transformation Guide

Working with Taina is one of the best investments I've made in my business. Run, don't walk, to hire Taina to help you create ease and efficiency in your business and in your life.”

“I was stressed, overloaded and lost too much time in organizing tasks. But Taina made my dream of a well-organized and informed team come true, thanks to her structural thinking, her clever ideas and her comprehensive know-how. [...] Taina has such a warm and patient manner that my team and I always felt comfortable and understood with every question. I finally have a clear head again and can concentrate on the essentials.”

Julia Marquart

Dein IT Coach

Anni Yli-Lonttinen
Entrepreneur & Marketer

“Before working with Taina, the work and information of our growing business and team was dispersed in too many places, making it difficult to have an overview of what's going on. Taina helped us create a custom system that now makes it so easy to manage all clients, leads, projects, tasks, and processes in one place, making our everyday a whole lot easier. Working with Taina was very smooth and support was personalized and fast. Our team is super happy with the results.”

Heljä Kokko
SEO Expert & Coach

"Now, it's easy to maintain everything from sales and marketing to operational practices. [...] Working with Taina was a smooth process and my new Notion hub gives me clarity every day.”

"Working with Taina was just amazing. Not only is she a very, very smart, professional person, but also super easy going. And I believe it’s one of her biggest goals to make the life of her clients as easy as possible."

Gretel Niemeyer
Sales Coach

George Chinn
Managing Director, Eagle & Beagle

"Very happy client of Taina’s here - I’ve had a whole business system built by her and it’s changed my business as well as clearing up my personal headspace. She has a knack for understanding and turning the complicated into a simple solution that’s a pleasure to use."

“Taina showed up with empathy and professional background and she was able to proceed revealing diagnostics about what and why things did not work. With her wisdom to connect to my context, her efficiency to ask the right questions and to align the main scope to meet my needs made me confident. And the result displays the value for money of my trust!

Christiane Schicker
Consultant, Coach & Facilitator for Transformation

Relinde Moors
Business Strategist

“We save time, and it's just amazing to store everything from SOP's to client portals to sales pipelines in one place. This is exactly what we needed in order to be able to scale and grow to the next level. I'm happy, team is happy and my clients are happy. What else could I wish for? Taina is a professional, who really listens to the individual needs of the business owner. ”

“ I was shocked to find out that I am actually not as busy as I long thought. There’s work, but I am in control of it. I learned it! And that’s something for a grown-up woman like me. I feel capable, productive, and energized. […] I warmly recommend working with Taina. This journey has been like putting money in the bank and a very empowering experience.”

Niina Kilponen
Accountant

Jutta Lehtinen
SEO-akatemia Oy CEO & Founder

“This project with Taina remarkably impacted our work, greatly enhancing task management, streamlining processes, and fostering seamless collaboration within our team. Taina's expertise, dedication, and responsiveness made the cooperation truly exceptional."

“Clear teaching, targeted and personalized set up, and rapid pace of progress. We were at a point where organization and systemization was BEYOND necessary. Like, we needed a structure in place two weeks ago.”

Ali Turner

Coach, creator, mentor & founder

Judith Sahling
Empowerment coach

“Taina helped me streamline the processes within an educational company, so that not only the internal workflows move along easier. Next to a better overview of what needs to get done within the company, the interaction with clients is advanced to a new level. Especially the client portals give clients a better overview of the individual work with them. And the company a better understanding of client progress. And Taina is an amazing help in setting this system up according to individual needs!”

“I have loved my experience with Taina! She knew exactly what I needed and provided amazing support throughout our time together.”

Maggie Olson

Business coach, Maggie Lynn Coaching

On the Blog

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What is an SOP document? A short guide to Standard Operating Procedures

July 02, 20224 min read

Standard Operating Procedures, or SOPs for short, are step-by-step instructions that help businesses carry out routine processes. Defining SOPs for your processes helps improve efficiency, consistency, and the ability to delegate to and collaborate with employees and contractors.

What are Standard Operating Procedures?

Processes play a key role in running any business. A process is any series of actions or steps to achieve a particular result.

Standard Operating Procedures, or SOPs for short, are step-by-step instructions that help businesses carry out routine processes. Defining SOPs for your processes helps improve efficiency, consistency, and the ability to delegate to and collaborate with employees and contractors.

SOPs can take many forms, but typically they should include context for the process, steps to take, details on how to conduct the steps, who’s responsible for what, and any relevant resources or other information.

4 benefits of defining Standard Operating Procedures

1. Improved consistency

Defining an SOP for a process helps ensure that it is run consistently: When you and your team have a clear description of the steps to take, they will always know what to do. This consistency will lead to better quality in running your business operations and serving your clients.

2. Better efficiency

Having clear SOPs defined for processes makes work more efficient: Your team can make decisions faster and take prompt action. Furthermore, the more standardized your processes are, the more you can automate them.

3. Easier delegation

Delegating some of your tasks to team members or contractors allows you to spend more time in your zone of genius. SOPs are a prerequisite for delegating work effectively, as they are a key tool in onboarding and training your employees.

4. Maintaining knowledge

Even though you or your team would currently be well versed in all aspects of running your business, that does not mean that your team would stay the same forever. As people come and go, you risk essential knowledge and practices getting lost. Having all critical processes documented as SOPs ensures this valuable information stays safe.

How to define Standard Operating Procedures in 4 steps

1. List processes: A good starting point is to list any critical processes involved in running your business. Some examples of processes include onboarding new clients, drafting business proposals, processing testimonials, or publishing a blog post.

2. Prioritize SOPs to be created: It’s a good business practice to define SOPs in some format for every process, but as it can be a lot of work, create SOPs in priority order (based on what is most needed/beneficial).

3. Identify audience and objectives: Consider who will read the SOP (e.g., new employee, contractor) and what prior knowledge they have on the topic. Also, think about what you’re aiming to achieve with the SOP (e.g., formalizing how a new contractor is onboarded).

4. Write the SOP: SOPs can take many forms, but in this case, you can use the template provided in this document. Usually, the person normally conducting the process is best capable of documenting the SOP.

What should an SOP document contain?

A good SOP document would cover at least the following topics:

1. Name of the process

2. Purpose: What is the goal of the SOP in one or two sentences?

3. Context:  When/in what situations does this process take place?

4. Procedure: Break down the process into steps and include detailed instructions for each step. You can document these instructions in many formats, such as text, a flowchart, or a video.

5. Roles & responsibilities: Who are the people involved in the process, and what are they responsible for doing?

6. Resources: Include links to relevant resources needed to complete the process, e.g., tools, documents, and templates.

7. Status: When was the SOP last updated? Is it up-to-date, requiring some revisions, or archived?

Using Notion for organizing Standard Operating Procedures

Notion is an excellent tool for creating an SOP template for documenting your processes. Notion can also be used to build an SOP library, where you can keep all your SOP documents organized.

Below are some example pictures from an SOP template and library I recently built for one of my clients.

The SOP library allows categorizing and organizing all the SOP documents through one easy to use interface.SOP library in Notion

The SOP library allows categorizing and organizing all the SOP documents through one easy to use interface.

Notion SOP template

The SOP template allows documenting all key information on processes in a standardized way.

The SOP template allows documenting all key information on processes in a standardized way.

For a better demo of the SOP setup, check my Youtube video here.

standard operating proceduresSOPsnotion
blog author image

Taina Pereenniemi

Taina Pereenniemi specializes in helping coaches and consultants build simple and scalable businesses with custom strategy & done-for-you systems using my proven 4S Method. She has helped over 50 entrepreneurs with their business systems and/or strategy, and previously built a world-leading consulting business around Notion. Equipped with a Masters Degree in business strategy and 10+ years of strategy and 6+ years digital business experience - Taina's not your typical self-taught "follow-me" business coach. When she's not strategizing and streamlining workflows, you can find Taina playing with her two small kids or practicing yoga.

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