Scale your coaching or consulting business without chaos and overwhelm

With a simple custom strategy and done-for-you systems you can become the CEO you envisioned to be - in control and ready to scale!

Building a scalable business should not feel overwhelming and chaotic.

You are amazing at what you do and you have the qualifications and certifications to prove it. You know you have the power to impact more lives and make a bigger difference.

BUT growing to your next 10/20/50K+ months feels chaotic and overwhelming. The number of bits and pieces to manage is endless and mess just keeps piling up.

You know that in order to be the CEO you envisioned to be, you need more simplicity and flow, better systems to automate and delegate - so that you can achieve your growth goals WHILE living a life of freedom and ease.

I’ve been there. And I can help.

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Our Services

There are 3 main ways of working with us.

"Simplify & Systemize" Program

Taina's signature program designed for coaches and consultants who want to grow to 10-30K+ months without chaos and overwhelm. Based on Taina's proven 4S Method, the program combines simple custom strategy with done-for-you systems.

Premium Suite for Notion

We help coaches and consultants create an all-in-one system on Notion to organize everything: leads, clients, projects, tasks, documents, notes, client resources, etc.

Notion Consulting

We're the #1 5-Star Rated Notion Certified Partner globally.

Our Notion Certified Consultants help teams of 1-300+ build custom workspaces on Notion to organize all information and work in one place.

Hi! I'm Taina.

I help coaches and consultants build simple and scalable businesses with custom strategy & done-for-you systems.

I've helped 50+ entrepreneurs with their business systems and/or strategy, and run the #1 5-Star Rated Notion Certified Consultancy globally.

When I'm not creating growth strategies or streamlining workflows, you can find me playing with my two small kids or practicing yoga.

See What My Clients Are Saying

Gudrun Mahlberg
Dance Teacher & Somatic Coach

“Immense gratitude to Taina [...] Her meticulous setup, from personalized CEO routines to an innovative Client Portal, has proven to be a game-changer. Converting leads into clients became easy, and onboarding and follow-up are incredibly efficient. Taina's services are invaluable for unmatched organizational efficiency. And, she is such a pleasure to work with! I highly recommend her. I got so much time back to be creative and have peace of mind. ”

“If you’re wondering whether, you know, working with Taina makes sense, do it, do it, do it, do it! It has been an absolute game changer. I’ve never felt so secure [...] knowing that every single thing is taken care of. Before a lot of things where just in my head and now I don’t need to remember because they’re actually all there working for me instead of, you know, me trying to make it work.”

Jenny Watzka
7-Figure Business Coach

Missy Toy Ozeas
Energy Intuitive & Transformation Guide

Working with Taina is one of the best investments I've made in my business. Run, don't walk, to hire Taina to help you create ease and efficiency in your business and in your life.”

“I was stressed, overloaded and lost too much time in organizing tasks. But Taina made my dream of a well-organized and informed team come true, thanks to her structural thinking, her clever ideas and her comprehensive know-how. [...] Taina has such a warm and patient manner that my team and I always felt comfortable and understood with every question. I finally have a clear head again and can concentrate on the essentials.”

Julia Marquart

Dein IT Coach

Anni Yli-Lonttinen
Entrepreneur & Marketer

“Before working with Taina, the work and information of our growing business and team was dispersed in too many places, making it difficult to have an overview of what's going on. Taina helped us create a custom system that now makes it so easy to manage all clients, leads, projects, tasks, and processes in one place, making our everyday a whole lot easier. Working with Taina was very smooth and support was personalized and fast. Our team is super happy with the results.”

Heljä Kokko
SEO Expert & Coach

"Now, it's easy to maintain everything from sales and marketing to operational practices. [...] Working with Taina was a smooth process and my new Notion hub gives me clarity every day.”

"Working with Taina was just amazing. Not only is she a very, very smart, professional person, but also super easy going. And I believe it’s one of her biggest goals to make the life of her clients as easy as possible."

Gretel Niemeyer
Sales Coach

George Chinn
Managing Director, Eagle & Beagle

"Very happy client of Taina’s here - I’ve had a whole business system built by her and it’s changed my business as well as clearing up my personal headspace. She has a knack for understanding and turning the complicated into a simple solution that’s a pleasure to use."

“Taina showed up with empathy and professional background and she was able to proceed revealing diagnostics about what and why things did not work. With her wisdom to connect to my context, her efficiency to ask the right questions and to align the main scope to meet my needs made me confident. And the result displays the value for money of my trust!

Christiane Schicker
Consultant, Coach & Facilitator for Transformation

Relinde Moors
Business Strategist

“We save time, and it's just amazing to store everything from SOP's to client portals to sales pipelines in one place. This is exactly what we needed in order to be able to scale and grow to the next level. I'm happy, team is happy and my clients are happy. What else could I wish for? Taina is a professional, who really listens to the individual needs of the business owner. ”

“ I was shocked to find out that I am actually not as busy as I long thought. There’s work, but I am in control of it. I learned it! And that’s something for a grown-up woman like me. I feel capable, productive, and energized. […] I warmly recommend working with Taina. This journey has been like putting money in the bank and a very empowering experience.”

Niina Kilponen

Jutta Lehtinen
SEO-akatemia Oy CEO & Founder

“This project with Taina remarkably impacted our work, greatly enhancing task management, streamlining processes, and fostering seamless collaboration within our team. Taina's expertise, dedication, and responsiveness made the cooperation truly exceptional."

“Clear teaching, targeted and personalized set up, and rapid pace of progress. We were at a point where organization and systemization was BEYOND necessary. Like, we needed a structure in place two weeks ago.”

Ali Turner

Coach, creator, mentor & founder

Judith Sahling
Empowerment coach

“Taina helped me streamline the processes within an educational company, so that not only the internal workflows move along easier. Next to a better overview of what needs to get done within the company, the interaction with clients is advanced to a new level. Especially the client portals give clients a better overview of the individual work with them. And the company a better understanding of client progress. And Taina is an amazing help in setting this system up according to individual needs!”

“I have loved my experience with Taina! She knew exactly what I needed and provided amazing support throughout our time together.”

Maggie Olson

Business coach, Maggie Lynn Coaching

On the Blog

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5 Surprising Things That Can Happen When You Set Up a Management System

March 21, 20234 min read

This article discusses the benefits of setting up a management system for coaches and consultants, including increased productivity, happier clients, greater peace of mind, increased confidence, and business growth. This article also provides steps for getting started with setting up a management system, including assessing needs, choosing the right tools, setting up the system, training the team, and reviewing and refining.

As a coach or consultant, keeping track of all the things going on in your business can feel like trying to herd cats. But fear not! Setting up a management system can be your secret weapon to be more organized and efficient.

5 Surprising Things That Can Happen When You Set Up a Management System

Here are five surprising things that can happen when you create a management system to keep your work and information organized in one place:

  1. You'll Have More Time: With a management system in place, you'll spend less time trying to find information and more time on the work that matters most. This will result in greater productivity and more time for you to spend on the things that matter.

  2. Your Clients Will Be Happier: When you're more organized, you're better able to meet your clients' needs consistently. This will lead to happier clients and more positive feedback, which can help to grow your business.

  3. You’ll Have Greater Peace of Mind: With a management system in place, you'll have a clear understanding of what needs to be done and when, which can reduce stress and anxiety, leading to greater peace of mind.

  4. You'll Be More Confident: When you know where everything is and can easily access it, you'll be better prepared to handle any situation that comes your way, which can help to build confidence in yourself and your work.

  5. Your Business Will Grow: When you're more organized and efficient, you'll have more time and energy to focus on growing your business. This can lead to new opportunities, more clients, and greater success overall.

So, if you haven't yet, why not consider finally getting all those random sheets, documents, and notebooks organized in one place by setting up a management system for your business? You'll be amazed at the surprising benefits you'll experience.

How to Get Started Setting Up a Management System for Your Coaching or Consulting Business

Getting started with setting up a management system for your coaching or consulting business can seem daunting, but it doesn't have to be. Here are a few steps to consider:

  1. Assess Your Needs: Take some time to identify the types of information and work that you need to manage in your business. This might include things like projects and tasks, sales leads, client information, coaching notes, or standard operating procedures.

  2. Choose the Right Tools: There are many management tools available, but a simple work management tool like Notion, ClickUp, or Trello can go a long way in organizing all work and information in one place.

  3. Set Up Your System: Once you've chosen your tools, it's time to start setting up your system. This might include designing an overall structure, creating templates and databases for different kinds of information, and setting up workflows.

  4. Train Your Team: If you have a team, it's important to make sure everyone is on the same page and knows how to use the management system effectively.

  5. Review and Refine: As you start using your management system, take note of what's working well and what could be improved. Continuously review and refine your system to ensure it's meeting your needs.

Here’s another article I wrote about how to use Notion for organizing your coaching business.

Too Busy to Do it All Alone?

Many coaches and consultants find it challenging to set up a management system due to their busy schedules. That's why I have designed my Premium Suite Program to make setting up a personalized management system on Notion as easy as possible.

The program starts with an audit to understand your needs and prioritize the areas to systemize. Once the audit is complete, I will do the system setup for you so that you don't need to spend countless hours figuring it all out yourself.

Additionally, the program includes comprehensive support to answer any questions you may have about the system or make any necessary adjustments.

Here you can read what my clients have to say about the program.

Business systemsProductivityCoachingConsulting
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Taina Pereenniemi

Taina Pereenniemi specializes in helping coaches and consultants build simple and scalable businesses with custom strategy & done-for-you systems using my proven 4S Method. She has helped over 50 entrepreneurs with their business systems and/or strategy, and previously built a world-leading consulting business around Notion. Equipped with a Masters Degree in business strategy and 10+ years of strategy and 6+ years digital business experience - Taina's not your typical self-taught "follow-me" business coach. When she's not strategizing and streamlining workflows, you can find Taina playing with her two small kids or practicing yoga.

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