Your #1 Partner in Notion

We’re the #1 5-Star Rated Notion Consulting Partner globally. We help businesses organize their team, work and information in one place on Notion, so that they can scale without feeling overwhelmed.

Want an optimized Notion workspace done-for-you?

Our team of Notion Certified Consultants works with individuals and businesses all over the world. We help our clients build customized workspaces, templates, and streamline workflows.

We've worked with businesses of 1 to 300+ people from industries such as

Past project implementations include, e.g. Project & task management, CRM (client management, sales leads), knowledge management, document management, standard operating procedures (SOPs) management, team/HR management, dashboards, personal operating systems, automations & integrations...

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Our Services

Notion Consulting

We're the #1 5-Star Rated Notion Certified Partner globally.

Our Notion Certified Consultants help teams of 1-300+ build custom workspaces on Notion to organize all information and work in one place.

Premium Suite for Notion

We help coaches and consultants create an all-in-one system on Notion to organize everything: leads, clients, projects, tasks, documents, notes, client resources, etc.

Why choose Taina Pereenniemi & Co. ?

We're the #1 5-Star Rated Notion Consulting Partner globally.

We're not just one freelancer, but a multi-skilled team of Notion certified experts - meaning we can flexibly accommodate your needs, timeline, and budget.

We can accomodate work across timezones - which makes us perfect for global, remote teams

We've worked with businesses of 1 to 300+ people across a wide range of industries.

See What Our Clients Are Saying

"My team and I had a wonderful experience with Kim and Taina through the entirety of our Notion build. Kim was our dedicated consultant and she was professional, intelligent, and informative. We are a growing organization with ever-changing needs and Taina + Kim were truly our perfect match for our Notion build. Recommend 100 percent, thank you to you both again for your integral support for our organization!"

Katelyn Afshar

Creative Development, Wondermind

Marieke Cozijnsen
Adverge CEO & Co-founder

“It was great to work with Taina. She has great templates and a lot of experience. She was very clear and professional in her communication, what to expect when and often thought outside of the box. In the 6 weeks support after implementation no ask was too big. She replied quickly and I could also attend support calls.”

"I worked with Taina on one of our Notion projects, and her deep knowledge of the tool was evident throughout, making our interactions incredibly informative and engaging. I was particularly impressed by how receptive Taina was to feedback and her ability to adapt and address our specific needs and questions. I strongly recommend her if you are looking for a Notion expert."

Niha Joshi

Production Lead, Metacore

Drew Melgar
Invesday

"Taina and team did a great job helping me get set up on Notion. Very seamless process from beginning to end, would definitely recommend."

"Taina & her teams have helped me set up and transfer my entire business management to Notion! I could not have done it without their extraordinary strategic guidance and invaluable hands-on help. Taina has helped me elevate my ways of working and procedures. My productivity and effectiveness have really been uplifted and I can now truly feel confident with my sales and client delivery processes. She is an absolute PRO and I highly recommend teaming up with her to boost your business."

Henrika Tonder

Entrepreneur, Henrika Tonder Oy

“Taina is the most wonderful human I've ever interacted with in the workplace organization/ efficiency/ productivity realm. Clear teaching, targeted and personalized set up, and rapid pace of progress. We were at a point where organization and systemization was BEYOND necessary. Like, we needed a structure in place two weeks ago. Taina stepped in, assessed our business, & helped us set up a working system on Notion in a matter of hours. We were live and working effectively the next day. Incredible.”

Ali Turner

Coach, creator, mentor & founder

George Chinn
Managing Director, Eagle & Beagle

"Very happy client of Taina’s here - I’ve had a whole business system built by her and it’s changed my business as well as clearing up my personal headspace. She has a knack for understanding and turning the complicated into a simple solution that’s a pleasure to use."

“Taina is the helping hand that I needed to create all the backend and behind the scenes infrastructure for my coaching business. From project overviews, to tasks list for team members, to lead overviews, ... automations, SOPs and all you can think of. She was fast, approachable and extremely friendly. I am definitely recommending her to everyone that needs help in organizing their business infrastructure!

Jenny Watzka
CEO & Slay 10K Founder

Anni Yli-Lonttinen
Entrepreneur & Marketer

“Before working with Taina, the work and information of our growing business and team was dispersed in too many places, making it difficult to have an overview of what's going on. Taina helped us create a custom system that now makes it so easy to manage all clients, leads, projects, tasks, and processes in one place, making our everyday a whole lot easier. Working with Taina was very smooth and support was personalized and fast. Our team is super happy with the results.”

"Working with Taina was just amazing. Not only is she a very, very smart, professional person, but also super easy going. And I believe it’s one of her biggest goals to make the life of her clients as easy as possible. [...] So if you’re looking for somebody to help you get into Notion, to help you create processes, and structure around your business, we can highly recommend Taina."

Gretel Niemeyer
Sales Coach

Missy Toy Ozeas
Energy Intuitive & Transformation Guide

"I came to Taina because my business was growing and I was feeling overwhelmed. Taina took the time and care to listen to me and create a centralized hub for my business in a way that worked for me and my personality. I loved working with Taina who is smart, talented, and thoughtful. I feel so much more at ease and I am so delighted to sit down at my computer each day to work with such a thoughtfully designed business hub! Working with Taina is one of the best business investments I've made."

“Taina showed up with empathy and professional background and she was able to proceed revealing diagnostics about what and why things did not work. With her wisdom to connect to my context, her efficiency to ask the right questions and to align the main scope to meet my needs made me confident. And the result displays the value for money of my trust!

Christiane Schicker
Consultant, Coach & Facilitator for Transformation

Heljä Kokko
SEO Expert & Coach

Taina listened my needs carefully and set up a Notion workplace that gathers all my business processes in one place. Now, it's easy to maintain everything from sales and marketing to operational practices. My absolute favourite thing in Notion is that it even works like a simple CRM system with lead pipeline. Working with Taina was a smooth process and my new Notion hub gives me clarity every day.”

“ I was shocked to find out that I am actually not as busy as I long thought. There’s work, but I am in control of it. I learned it! And that’s something for a grown-up woman like me. I feel capable, productive, and energized. […] I warmly recommend working with Taina. This journey has been like putting money in the bank and a very empowering experience.”

Niina Kilponen
Accountant

Frank Garten
Independent Trainer, Author & Coach

"Taina helped me to set-up a system in Notion to track business opportunities and bring all my client information in one place. I loved Notion already but found it hard to see how databases are structured and linked, and that's where Taina's help came in. She set-up the system exactly according to agreement and on time, and followed up such that I am using it now."

Taina has laid a perfect foundation for my business by implementing Notion which feels like a coat that fits perfectly. She identified all my needs during intake and then implemented everything. The communication and fine-tuning during the implementation process were very nice. If you want Notion perfectly set up for your business, I highly recommend Taina. Because of her business experience and drive to help, working with Taina is also fun and very effective.”

Alex van Ginneken

Business Coach

Relinde Moors
Business Strategist

“Working with Taina has helped me and my team to organise everything in Notion. We save time, and it's just amazing to store everything from SOP's to client portals to sales pipelines in one place. This is exactly what we needed in order to be able to scale and grow to the next level. I'm happy, team is happy and my clients are happy. What else could I wish for? Taina is a professional, who really listens to the individual needs of the business owner. ”

“I was stressed, overloaded and lost too much time in organizing tasks. But Taina made my dream of a well-organized and informed team come true, thanks to her structural thinking, her clever ideas and her comprehensive know-how. She set up this complex tool perfectly according to my needs and my business. Taina has such a warm and patient manner that my team and I always felt comfortable and understood with every question. I finally have a clear head again and can concentrate on the essentials.”

Julia Marquart

Dein IT Coach

Hanna Schiller
Coach & Author

“Working with Taina as our Notion coach has been an absolute delight. Her structured approach, attentive listening, and ability to consolidate our business into one Notion board have saved us precious time and brought much-needed organization. Taina’s positivity, valuable optimization suggestions, clear explanations, and video documentation have given us a time-saving structure. Highly recommended! Thank you, Taina!

“I have loved my experience with Taina! She knew exactly what I needed and provided amazing support throughout our time together. She made it so easy for me to gain a deeper understanding of how to use Notion for my business and she was able to help me bring all the chaos of notebooks everywhere into one space. I would highly recommend her to anyone who is looking for support and customized boards.”

Maggie Olson

Business coach, Maggie Lynn Coaching

Jutta Lehtinen
SEO-akatemia Oy CEO & Founder

“This project with Taina remarkably impacted our work, greatly enhancing task management, streamlining processes, and fostering seamless collaboration within our team. Taina's expertise, dedication, and responsiveness made the cooperation truly exceptional. I highly recommend her to anyone seeking a transformative Notion setup!”

“If you’re wondering whether, you know, working with Taina makes sense, do it, do it, do it, do it! It has been an absolute game changer. I’ve never felt so secure [...] knowing that every single thing is taken care of. Before a lot of things where just in my head and now I don’t need to remember because they’re actually all there working for me instead of, you know, me trying to make it work.”

Jenny Watzka
7-Figure Business Coach

Judith Sahling
Empowerment coach

“Taina helped me streamline the processes within an educational company, so that not only the internal workflows move along easier. Next to a better overview of what needs to get done within the company, the interaction with clients is advanced to a new level. Especially the client portals give clients a better overview of the individual work with them. And the company a better understanding of client progress. And Taina is an amazing help in setting this system up according to individual needs!”

“Taina was so easy to work with to execute the vision I had for a Recipe Database, Weekly Meal Planner, and Grocery List product for my clients. She is incredibly knowledgable and knew exactly what needed to happen.”

Tricia Clark

Cooking & Meal Planning Coach, Tricia's Bites of Life

Gudrun Mahlberg
Dance Teacher & Somatic Coach

“Immense gratitude to Taina for revolutionizing my business through Notion. Her meticulous setup, from personalized CEO routines to an innovative Client Portal, has proven to be a game-changer. Converting leads into clients became easy, and onboarding and follow-up are incredibly efficient. Taina's services are invaluable for unmatched organizational efficiency. And, she is such a pleasure to work with! I highly recommend her. I got so much time back to be creative and have peace of mind. ”

"Taina made an impeccable template based on our simple draft. It can be replicated across other companies as well. It summarizes the company's operations simply and effectively. Taina understood the needs and delivered them in a highly timely manner."

Nicolas Dolenc

Entrepreneur, Deidei

On the Blog

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5 Surprising Things That Can Happen When You Set Up a Management System

March 21, 20234 min read

This article discusses the benefits of setting up a management system for coaches and consultants, including increased productivity, happier clients, greater peace of mind, increased confidence, and business growth. This article also provides steps for getting started with setting up a management system, including assessing needs, choosing the right tools, setting up the system, training the team, and reviewing and refining.

As a coach or consultant, keeping track of all the things going on in your business can feel like trying to herd cats. But fear not! Setting up a management system can be your secret weapon to be more organized and efficient.

5 Surprising Things That Can Happen When You Set Up a Management System

Here are five surprising things that can happen when you create a management system to keep your work and information organized in one place:

  1. You'll Have More Time: With a management system in place, you'll spend less time trying to find information and more time on the work that matters most. This will result in greater productivity and more time for you to spend on the things that matter.

  2. Your Clients Will Be Happier: When you're more organized, you're better able to meet your clients' needs consistently. This will lead to happier clients and more positive feedback, which can help to grow your business.

  3. You’ll Have Greater Peace of Mind: With a management system in place, you'll have a clear understanding of what needs to be done and when, which can reduce stress and anxiety, leading to greater peace of mind.

  4. You'll Be More Confident: When you know where everything is and can easily access it, you'll be better prepared to handle any situation that comes your way, which can help to build confidence in yourself and your work.

  5. Your Business Will Grow: When you're more organized and efficient, you'll have more time and energy to focus on growing your business. This can lead to new opportunities, more clients, and greater success overall.

So, if you haven't yet, why not consider finally getting all those random sheets, documents, and notebooks organized in one place by setting up a management system for your business? You'll be amazed at the surprising benefits you'll experience.

How to Get Started Setting Up a Management System for Your Coaching or Consulting Business

Getting started with setting up a management system for your coaching or consulting business can seem daunting, but it doesn't have to be. Here are a few steps to consider:

  1. Assess Your Needs: Take some time to identify the types of information and work that you need to manage in your business. This might include things like projects and tasks, sales leads, client information, coaching notes, or standard operating procedures.

  2. Choose the Right Tools: There are many management tools available, but a simple work management tool like Notion, ClickUp, or Trello can go a long way in organizing all work and information in one place.

  3. Set Up Your System: Once you've chosen your tools, it's time to start setting up your system. This might include designing an overall structure, creating templates and databases for different kinds of information, and setting up workflows.

  4. Train Your Team: If you have a team, it's important to make sure everyone is on the same page and knows how to use the management system effectively.

  5. Review and Refine: As you start using your management system, take note of what's working well and what could be improved. Continuously review and refine your system to ensure it's meeting your needs.

Here’s another article I wrote about how to use Notion for organizing your coaching business.

Too Busy to Do it All Alone?

Many coaches and consultants find it challenging to set up a management system due to their busy schedules. That's why I have designed my Premium Suite Program to make setting up a personalized management system on Notion as easy as possible.

The program starts with an audit to understand your needs and prioritize the areas to systemize. Once the audit is complete, I will do the system setup for you so that you don't need to spend countless hours figuring it all out yourself.

Additionally, the program includes comprehensive support to answer any questions you may have about the system or make any necessary adjustments.

Here you can read what my clients have to say about the program.

Business systemsProductivityCoachingConsulting
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Taina Pereenniemi

Taina Pereenniemi specializes in helping coaches and consultants build simple and scalable businesses with custom strategy & done-for-you systems using my proven 4S Method. She has helped over 50 entrepreneurs with their business systems and/or strategy, and previously built a world-leading consulting business around Notion. Equipped with a Masters Degree in business strategy and 10+ years of strategy and 6+ years digital business experience - Taina's not your typical self-taught "follow-me" business coach. When she's not strategizing and streamlining workflows, you can find Taina playing with her two small kids or practicing yoga.

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