Scale your coaching or consulting business without chaos and overwhelm

With a simple custom strategy and done-for-you systems you can become the CEO you envisioned to be - in control and ready to scale!

Building a scalable business should not feel overwhelming and chaotic.

You are amazing at what you do and you have the qualifications and certifications to prove it. You know you have the power to impact more lives and make a bigger difference.

BUT growing to your next 10/20/50K+ months feels chaotic and overwhelming. The number of bits and pieces to manage is endless and mess just keeps piling up.

You know that in order to be the CEO you envisioned to be, you need more simplicity and flow, better systems to automate and delegate - so that you can achieve your growth goals WHILE living a life of freedom and ease.

I’ve been there. And I can help.

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Our Services

There are 3 main ways of working with us.

"Simplify & Systemize" Program

Taina's signature program designed for coaches and consultants who want to grow to 10-30K+ months without chaos and overwhelm. Based on Taina's proven 4S Method, the program combines simple custom strategy with done-for-you systems.

Premium Suite for Notion

We help coaches and consultants create an all-in-one system on Notion to organize everything: leads, clients, projects, tasks, documents, notes, client resources, etc.

Notion Consulting

We're the #1 5-Star Rated Notion Certified Partner globally.

Our Notion Certified Consultants help teams of 1-300+ build custom workspaces on Notion to organize all information and work in one place.

Hi! I'm Taina.

I help coaches and consultants build simple and scalable businesses with custom strategy & done-for-you systems.

I've helped 50+ entrepreneurs with their business systems and/or strategy, and run the #1 5-Star Rated Notion Certified Consultancy globally.

When I'm not creating growth strategies or streamlining workflows, you can find me playing with my two small kids or practicing yoga.

See What My Clients Are Saying

Gudrun Mahlberg
Dance Teacher & Somatic Coach

“Immense gratitude to Taina [...] Her meticulous setup, from personalized CEO routines to an innovative Client Portal, has proven to be a game-changer. Converting leads into clients became easy, and onboarding and follow-up are incredibly efficient. Taina's services are invaluable for unmatched organizational efficiency. And, she is such a pleasure to work with! I highly recommend her. I got so much time back to be creative and have peace of mind. ”

“If you’re wondering whether, you know, working with Taina makes sense, do it, do it, do it, do it! It has been an absolute game changer. I’ve never felt so secure [...] knowing that every single thing is taken care of. Before a lot of things where just in my head and now I don’t need to remember because they’re actually all there working for me instead of, you know, me trying to make it work.”

Jenny Watzka
7-Figure Business Coach

Missy Toy Ozeas
Energy Intuitive & Transformation Guide

Working with Taina is one of the best investments I've made in my business. Run, don't walk, to hire Taina to help you create ease and efficiency in your business and in your life.”

“I was stressed, overloaded and lost too much time in organizing tasks. But Taina made my dream of a well-organized and informed team come true, thanks to her structural thinking, her clever ideas and her comprehensive know-how. [...] Taina has such a warm and patient manner that my team and I always felt comfortable and understood with every question. I finally have a clear head again and can concentrate on the essentials.”

Julia Marquart

Dein IT Coach

Anni Yli-Lonttinen
Entrepreneur & Marketer

“Before working with Taina, the work and information of our growing business and team was dispersed in too many places, making it difficult to have an overview of what's going on. Taina helped us create a custom system that now makes it so easy to manage all clients, leads, projects, tasks, and processes in one place, making our everyday a whole lot easier. Working with Taina was very smooth and support was personalized and fast. Our team is super happy with the results.”

Heljä Kokko
SEO Expert & Coach

"Now, it's easy to maintain everything from sales and marketing to operational practices. [...] Working with Taina was a smooth process and my new Notion hub gives me clarity every day.”

"Working with Taina was just amazing. Not only is she a very, very smart, professional person, but also super easy going. And I believe it’s one of her biggest goals to make the life of her clients as easy as possible."

Gretel Niemeyer
Sales Coach

George Chinn
Managing Director, Eagle & Beagle

"Very happy client of Taina’s here - I’ve had a whole business system built by her and it’s changed my business as well as clearing up my personal headspace. She has a knack for understanding and turning the complicated into a simple solution that’s a pleasure to use."

“Taina showed up with empathy and professional background and she was able to proceed revealing diagnostics about what and why things did not work. With her wisdom to connect to my context, her efficiency to ask the right questions and to align the main scope to meet my needs made me confident. And the result displays the value for money of my trust!

Christiane Schicker
Consultant, Coach & Facilitator for Transformation

Relinde Moors
Business Strategist

“We save time, and it's just amazing to store everything from SOP's to client portals to sales pipelines in one place. This is exactly what we needed in order to be able to scale and grow to the next level. I'm happy, team is happy and my clients are happy. What else could I wish for? Taina is a professional, who really listens to the individual needs of the business owner. ”

“ I was shocked to find out that I am actually not as busy as I long thought. There’s work, but I am in control of it. I learned it! And that’s something for a grown-up woman like me. I feel capable, productive, and energized. […] I warmly recommend working with Taina. This journey has been like putting money in the bank and a very empowering experience.”

Niina Kilponen

Jutta Lehtinen
SEO-akatemia Oy CEO & Founder

“This project with Taina remarkably impacted our work, greatly enhancing task management, streamlining processes, and fostering seamless collaboration within our team. Taina's expertise, dedication, and responsiveness made the cooperation truly exceptional."

“Clear teaching, targeted and personalized set up, and rapid pace of progress. We were at a point where organization and systemization was BEYOND necessary. Like, we needed a structure in place two weeks ago.”

Ali Turner

Coach, creator, mentor & founder

Judith Sahling
Empowerment coach

“Taina helped me streamline the processes within an educational company, so that not only the internal workflows move along easier. Next to a better overview of what needs to get done within the company, the interaction with clients is advanced to a new level. Especially the client portals give clients a better overview of the individual work with them. And the company a better understanding of client progress. And Taina is an amazing help in setting this system up according to individual needs!”

“I have loved my experience with Taina! She knew exactly what I needed and provided amazing support throughout our time together.”

Maggie Olson

Business coach, Maggie Lynn Coaching

On the Blog

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What is a Notion consultant, and where to find the right one for your business?

April 27, 20233 min read

Notion is an excellent tool for building all-in-one workspaces for managing and organizing anything for a small business. As a busy business owner, however, you may struggle to find the time to learn Notion and set up your business systems on it. That is where Notion consultants come in.

In this article, I'll discuss what a Notion consultant is and where you can find one.

3 main ways to build your Notion workspace

There are three main ways of building Notion workspaces: doing it yourself, using ready-made templates, and hiring a Notion consultant.

1. DYI Notion workspace

Anyone who knows Notion’s features can use it to build their workspace from scratch. There are plenty of resources online for learning to use Notion. Then, when you’re well versed in the advanced features of Notion – such as relational databases, rollups, linked database views, database templates, and formulas – you can build a powerful workspace yourself.

Unfortunately, training yourself on the ins and outs of Notion can be very time-consuming, and mastering everything takes a lot of practice. Also, just carving out the time for building everything yourself is often impossible for a busy entrepreneur.

2. Using ready-made templates

There are endless free and paid Notion templates you can use to quickly set up some isolated modules for your workspace, such as a task manager, goal setting, or a lead tracker. Using a template can be a good way to go when you want to set up something quickly and are okay with not having it personalized for your business needs.

The main downsides of using ready-made Notion templates are:

  • First, ready-made templates have not been designed with the unique needs of your business in mind.

  • Combining individual templates not designed to work together will most likely result in a broken data structure – meaning that the different pieces of your system are not talking with each other.

  • If you want to tweak the templates to fit your business better, you may need to spend weeks learning the ins and outs of Notion.

3. Notion consulting

Hiring a Notion consultant can be great if you want to avoid the pains and time-sucks of DYI’ing your Notion workspace or using some ready-made templates.

Hiring a consultant requires a more extensive investment than the other two options but can save you time, headaches, and money in the long run. In addition, a Notion consultant can set your business up for success with Notion right away – so that your team will have a dream workspace perfectly designed for the unique needs of your growing business.

What is a Notion consultant?

Notion consultants are experts who have mastered Notion and can use its features to build powerful custom workspaces for their clients. A handful of consultants, like me, have also validated their Notion skills by becoming officially Notion Certified Consultants.

Typical services provided by Notion consultants include

  • Building custom workspaces

  • Building custom templates

  • Adjusting existing workspaces or templates

  • Operations and systems consulting

  • Providing Notion training

  • Providing Notion support

  • Providing workspace administration

Don’t know what exactly you need? Book a no-pressure free evaluation call, where we can design a custom package for your business.

Where can I find/hire a Notion consultant?

Here are some places were you can find and hire a Notion consultant:

If you need to hire a freelance Notion developer for your project management requirements, you may want to explore a reputable and trustworthy hiring platform. Toptal serves as a platform for expert consultants, engineers, programmers, and developers with expertise in Notion software. Notably, many leading firms and startups choose to collaborate with Toptal freelancers for their critical Notion development initiatives.

Business systemsNotion consulting
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Taina Pereenniemi

Taina Pereenniemi specializes in helping coaches and consultants build simple and scalable businesses with custom strategy & done-for-you systems using my proven 4S Method. She has helped over 50 entrepreneurs with their business systems and/or strategy, and previously built a world-leading consulting business around Notion. Equipped with a Masters Degree in business strategy and 10+ years of strategy and 6+ years digital business experience - Taina's not your typical self-taught "follow-me" business coach. When she's not strategizing and streamlining workflows, you can find Taina playing with her two small kids or practicing yoga.

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