Scale your coaching or consulting business without chaos and overwhelm

With a simple custom strategy and done-for-you systems you can become the CEO you envisioned to be - in control and ready to scale!

Building a scalable business should not feel overwhelming and chaotic.

You are amazing at what you do and you have the qualifications and certifications to prove it. You know you have the power to impact more lives and make a bigger difference.

BUT growing to your next 10/20/50K+ months feels chaotic and overwhelming. The number of bits and pieces to manage is endless and mess just keeps piling up.

You know that in order to be the CEO you envisioned to be, you need more simplicity and flow, better systems to automate and delegate - so that you can achieve your growth goals WHILE living a life of freedom and ease.

I’ve been there. And I can help.

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Our Services

There are 3 main ways of working with us.

"Simplify & Systemize" Program

Taina's signature program designed for coaches and consultants who want to grow to 10-30K+ months without chaos and overwhelm. Based on Taina's proven 4S Method, the program combines simple custom strategy with done-for-you systems.

Premium Suite for Notion

We help coaches and consultants create an all-in-one system on Notion to organize everything: leads, clients, projects, tasks, documents, notes, client resources, etc.

Notion Consulting

We're the #1 5-Star Rated Notion Certified Partner globally.

Our Notion Certified Consultants help teams of 1-300+ build custom workspaces on Notion to organize all information and work in one place.

Hi! I'm Taina.

I help coaches and consultants build simple and scalable businesses with custom strategy & done-for-you systems.

I've helped 50+ entrepreneurs with their business systems and/or strategy, and run the #1 5-Star Rated Notion Certified Consultancy globally.

When I'm not creating growth strategies or streamlining workflows, you can find me playing with my two small kids or practicing yoga.

See What My Clients Are Saying

Gudrun Mahlberg
Dance Teacher & Somatic Coach

“Immense gratitude to Taina [...] Her meticulous setup, from personalized CEO routines to an innovative Client Portal, has proven to be a game-changer. Converting leads into clients became easy, and onboarding and follow-up are incredibly efficient. Taina's services are invaluable for unmatched organizational efficiency. And, she is such a pleasure to work with! I highly recommend her. I got so much time back to be creative and have peace of mind. ”

“If you’re wondering whether, you know, working with Taina makes sense, do it, do it, do it, do it! It has been an absolute game changer. I’ve never felt so secure [...] knowing that every single thing is taken care of. Before a lot of things where just in my head and now I don’t need to remember because they’re actually all there working for me instead of, you know, me trying to make it work.”

Jenny Watzka
7-Figure Business Coach

Missy Toy Ozeas
Energy Intuitive & Transformation Guide

Working with Taina is one of the best investments I've made in my business. Run, don't walk, to hire Taina to help you create ease and efficiency in your business and in your life.”

“I was stressed, overloaded and lost too much time in organizing tasks. But Taina made my dream of a well-organized and informed team come true, thanks to her structural thinking, her clever ideas and her comprehensive know-how. [...] Taina has such a warm and patient manner that my team and I always felt comfortable and understood with every question. I finally have a clear head again and can concentrate on the essentials.”

Julia Marquart

Dein IT Coach

Anni Yli-Lonttinen
Entrepreneur & Marketer

“Before working with Taina, the work and information of our growing business and team was dispersed in too many places, making it difficult to have an overview of what's going on. Taina helped us create a custom system that now makes it so easy to manage all clients, leads, projects, tasks, and processes in one place, making our everyday a whole lot easier. Working with Taina was very smooth and support was personalized and fast. Our team is super happy with the results.”

Heljä Kokko
SEO Expert & Coach

"Now, it's easy to maintain everything from sales and marketing to operational practices. [...] Working with Taina was a smooth process and my new Notion hub gives me clarity every day.”

"Working with Taina was just amazing. Not only is she a very, very smart, professional person, but also super easy going. And I believe it’s one of her biggest goals to make the life of her clients as easy as possible."

Gretel Niemeyer
Sales Coach

George Chinn
Managing Director, Eagle & Beagle

"Very happy client of Taina’s here - I’ve had a whole business system built by her and it’s changed my business as well as clearing up my personal headspace. She has a knack for understanding and turning the complicated into a simple solution that’s a pleasure to use."

“Taina showed up with empathy and professional background and she was able to proceed revealing diagnostics about what and why things did not work. With her wisdom to connect to my context, her efficiency to ask the right questions and to align the main scope to meet my needs made me confident. And the result displays the value for money of my trust!

Christiane Schicker
Consultant, Coach & Facilitator for Transformation

Relinde Moors
Business Strategist

“We save time, and it's just amazing to store everything from SOP's to client portals to sales pipelines in one place. This is exactly what we needed in order to be able to scale and grow to the next level. I'm happy, team is happy and my clients are happy. What else could I wish for? Taina is a professional, who really listens to the individual needs of the business owner. ”

“ I was shocked to find out that I am actually not as busy as I long thought. There’s work, but I am in control of it. I learned it! And that’s something for a grown-up woman like me. I feel capable, productive, and energized. […] I warmly recommend working with Taina. This journey has been like putting money in the bank and a very empowering experience.”

Niina Kilponen
Accountant

Jutta Lehtinen
SEO-akatemia Oy CEO & Founder

“This project with Taina remarkably impacted our work, greatly enhancing task management, streamlining processes, and fostering seamless collaboration within our team. Taina's expertise, dedication, and responsiveness made the cooperation truly exceptional."

“Clear teaching, targeted and personalized set up, and rapid pace of progress. We were at a point where organization and systemization was BEYOND necessary. Like, we needed a structure in place two weeks ago.”

Ali Turner

Coach, creator, mentor & founder

Judith Sahling
Empowerment coach

“Taina helped me streamline the processes within an educational company, so that not only the internal workflows move along easier. Next to a better overview of what needs to get done within the company, the interaction with clients is advanced to a new level. Especially the client portals give clients a better overview of the individual work with them. And the company a better understanding of client progress. And Taina is an amazing help in setting this system up according to individual needs!”

“I have loved my experience with Taina! She knew exactly what I needed and provided amazing support throughout our time together.”

Maggie Olson

Business coach, Maggie Lynn Coaching

On the Blog

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What are business systems & 5 reasons why they are critical for any business owner

May 25, 20225 min read

In this article, I discuss what business systems are and why they are critical to any business owner who wants to achieve business objectives faster.

Business systems are used by high-growth businesses to successfully create a sustainable business

Many entrepreneurs start their businesses hoping that they will bring them more freedom. However, the reality of running a business is often the opposite.

Being a small business owner usually means that you need to wear all the hats – from customer service and accounting to sales and copy writing.

As your company grows, so does the number of things on your plate. What once felt empowering can start to feel overwhelming. You’ll spend more and more time stressing about all the things you should do and what you might be forgetting.

But luckily there is a solution: Building systems for your business!

Business systems are the secret to how some entrepreneurs are able to achieve business outcomes sustainably, while others hit the wall and burn themselves out.

What are business systems?

Definition: Business system

There are many definitions of a business system.

My favorite one is by Michael Trezza: “A business system is a group of interacting, interrelated, or interdependent elements organized to meet a particular set of business objectives.”

4 elements of business systems

Business systems consist of 4 key elements: tasks & resources, processes, people, and tools. All these elements need to be in place for a business system to work.

Tasks & resources

Tasks and resources are the actions and information that are managed and coordinated in the business system.

Tasks are what need to be done in order to achieve the goal outcomes of business system and resources are the information, documents, and or other information needed to conduct a task or business process.

Example: For a recruiting system, a task could be interviewing a candidate, and a resource could be a list of interview questions.

Processes

Processes are sequences of actions or steps that are completed to achieve a certain end result.

Essentially, they are the recipes for how tasks need to be completed and resources managed in any predefined context.

Example: For a recruiting system, a process could be the steps that a candidate goes through as they go through from applying for a role to being hired for the job.

People

People are usually the ones completing the tasks and operating the business system.

You need to make sure your business systems are properly designed to support how your team members work and that your team is appropriately trained and equipped to use them.

Example: For a recruiting system, people would be those who are managing the recruiting process.

Tools

Finally, tools are a critical element of an effective business system.

Tools are the software, platforms, and apps that you use to manage your system. They can be used to organize and manage the tasks and resources, document and track processes, and help the people in your team collaborate.

There is a multitude of specialized tools for building management systems for specific uses.

As a simple and centralized alternative, most of the popular work management tools, such as Notion, ClickUp, Asana, and Trello can be also used to build systems to manage a variety of business activities.

Example: For a HR management system, a tool could be Personio (specialized in human resources information management) or an HR management dashboard built on top of Notion (work management tool).

Benefits of business systems for business owners

Less stress, more freedom

Business systems allow you to manage everything across business functions in a streamlined and organized way. This reduces your overwhelm and stress as a business owner and saves your valuable time for high-value activities, such as strategic planning.

You can finally have peace of mind knowing that everything is under control.

Better delegation

There are many reasons why business systems improve delegation.

First, having defined your business processes makes it easy to delegate them to your team.

Second, having all the information and resources related to those tasks clearly organized in your system allows your team to easily find what they need.

Improved consistency

By having a system in place, you are ensuring that everyone in your team runs your business processes in the same way. As a result, there should be more consistency in your business activities, which in turn leads to better quality and client satisfaction.

More efficiency

Business systems help streamline the processes and save time, which results in improved efficiency for your business. Systems can also be used to automate some workflows, which results in less work for you and your team.

Improved efficiency also means your team is able to achieve goals faster and reduce costs.

Faster growth

All the benefits I’ve listed above increase your business’ productivity, which means you can serve more customers and make more money.

With this in mind, it’s easy to see how your business system investments will make your business scalable and sustainable, allowing you to grow your business faster while minimizing overwhelm

To recap

Implementing business systems is essential for running efficient business operations. Creating sound business systems allows business owners to grow successfully and sustainably while minimizing overwhelm.

A business system is a group of interacting, interrelated, or interdependent elements organized to meet a particular set of business objectives.

The 4 key elements of business systems are tasks & resources, processes, people, and tools.

The benefits of business systems include reduced stress, better delegation, improved consistency, more efficiency, and faster growth.

(Psst… one example of a system that every business owner needs is goal setting. I’ve earlier written another article on how to use the OKR method for goal setting. You can find it here: 

Set Goals that Drive Business Success – OKRs & Strategic Goal Setting for Entrepreneurs [Updated 2023]

systemsbusiness systemsnotion
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Taina Pereenniemi

Taina Pereenniemi specializes in helping coaches and consultants build simple and scalable businesses with custom strategy & done-for-you systems using my proven 4S Method. She has helped over 50 entrepreneurs with their business systems and/or strategy, and previously built a world-leading consulting business around Notion. Equipped with a Masters Degree in business strategy and 10+ years of strategy and 6+ years digital business experience - Taina's not your typical self-taught "follow-me" business coach. When she's not strategizing and streamlining workflows, you can find Taina playing with her two small kids or practicing yoga.

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