Scale your coaching or consulting business without chaos and overwhelm

With a simple custom strategy and done-for-you systems you can become the CEO you envisioned to be - in control and ready to scale!

Building a scalable business should not feel overwhelming and chaotic.

You are amazing at what you do and you have the qualifications and certifications to prove it. You know you have the power to impact more lives and make a bigger difference.

BUT growing to your next 10/20/50K+ months feels chaotic and overwhelming. The number of bits and pieces to manage is endless and mess just keeps piling up.

You know that in order to be the CEO you envisioned to be, you need more simplicity and flow, better systems to automate and delegate - so that you can achieve your growth goals WHILE living a life of freedom and ease.

I’ve been there. And I can help.

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Our Services

There are 3 main ways of working with us.

"Simplify & Systemize" Program

Taina's signature program designed for coaches and consultants who want to grow to 10-30K+ months without chaos and overwhelm. Based on Taina's proven 4S Method, the program combines simple custom strategy with done-for-you systems.

Premium Suite for Notion

We help coaches and consultants create an all-in-one system on Notion to organize everything: leads, clients, projects, tasks, documents, notes, client resources, etc.

Notion Consulting

We're the #1 5-Star Rated Notion Certified Partner globally.

Our Notion Certified Consultants help teams of 1-300+ build custom workspaces on Notion to organize all information and work in one place.

Hi! I'm Taina.

I help coaches and consultants build simple and scalable businesses with custom strategy & done-for-you systems.

I've helped 50+ entrepreneurs with their business systems and/or strategy, and run the #1 5-Star Rated Notion Certified Consultancy globally.

When I'm not creating growth strategies or streamlining workflows, you can find me playing with my two small kids or practicing yoga.

See What My Clients Are Saying

Gudrun Mahlberg
Dance Teacher & Somatic Coach

“Immense gratitude to Taina [...] Her meticulous setup, from personalized CEO routines to an innovative Client Portal, has proven to be a game-changer. Converting leads into clients became easy, and onboarding and follow-up are incredibly efficient. Taina's services are invaluable for unmatched organizational efficiency. And, she is such a pleasure to work with! I highly recommend her. I got so much time back to be creative and have peace of mind. ”

“If you’re wondering whether, you know, working with Taina makes sense, do it, do it, do it, do it! It has been an absolute game changer. I’ve never felt so secure [...] knowing that every single thing is taken care of. Before a lot of things where just in my head and now I don’t need to remember because they’re actually all there working for me instead of, you know, me trying to make it work.”

Jenny Watzka
7-Figure Business Coach

Missy Toy Ozeas
Energy Intuitive & Transformation Guide

Working with Taina is one of the best investments I've made in my business. Run, don't walk, to hire Taina to help you create ease and efficiency in your business and in your life.”

“I was stressed, overloaded and lost too much time in organizing tasks. But Taina made my dream of a well-organized and informed team come true, thanks to her structural thinking, her clever ideas and her comprehensive know-how. [...] Taina has such a warm and patient manner that my team and I always felt comfortable and understood with every question. I finally have a clear head again and can concentrate on the essentials.”

Julia Marquart

Dein IT Coach

Anni Yli-Lonttinen
Entrepreneur & Marketer

“Before working with Taina, the work and information of our growing business and team was dispersed in too many places, making it difficult to have an overview of what's going on. Taina helped us create a custom system that now makes it so easy to manage all clients, leads, projects, tasks, and processes in one place, making our everyday a whole lot easier. Working with Taina was very smooth and support was personalized and fast. Our team is super happy with the results.”

Heljä Kokko
SEO Expert & Coach

"Now, it's easy to maintain everything from sales and marketing to operational practices. [...] Working with Taina was a smooth process and my new Notion hub gives me clarity every day.”

"Working with Taina was just amazing. Not only is she a very, very smart, professional person, but also super easy going. And I believe it’s one of her biggest goals to make the life of her clients as easy as possible."

Gretel Niemeyer
Sales Coach

George Chinn
Managing Director, Eagle & Beagle

"Very happy client of Taina’s here - I’ve had a whole business system built by her and it’s changed my business as well as clearing up my personal headspace. She has a knack for understanding and turning the complicated into a simple solution that’s a pleasure to use."

“Taina showed up with empathy and professional background and she was able to proceed revealing diagnostics about what and why things did not work. With her wisdom to connect to my context, her efficiency to ask the right questions and to align the main scope to meet my needs made me confident. And the result displays the value for money of my trust!

Christiane Schicker
Consultant, Coach & Facilitator for Transformation

Relinde Moors
Business Strategist

“We save time, and it's just amazing to store everything from SOP's to client portals to sales pipelines in one place. This is exactly what we needed in order to be able to scale and grow to the next level. I'm happy, team is happy and my clients are happy. What else could I wish for? Taina is a professional, who really listens to the individual needs of the business owner. ”

“ I was shocked to find out that I am actually not as busy as I long thought. There’s work, but I am in control of it. I learned it! And that’s something for a grown-up woman like me. I feel capable, productive, and energized. […] I warmly recommend working with Taina. This journey has been like putting money in the bank and a very empowering experience.”

Niina Kilponen
Accountant

Jutta Lehtinen
SEO-akatemia Oy CEO & Founder

“This project with Taina remarkably impacted our work, greatly enhancing task management, streamlining processes, and fostering seamless collaboration within our team. Taina's expertise, dedication, and responsiveness made the cooperation truly exceptional."

“Clear teaching, targeted and personalized set up, and rapid pace of progress. We were at a point where organization and systemization was BEYOND necessary. Like, we needed a structure in place two weeks ago.”

Ali Turner

Coach, creator, mentor & founder

Judith Sahling
Empowerment coach

“Taina helped me streamline the processes within an educational company, so that not only the internal workflows move along easier. Next to a better overview of what needs to get done within the company, the interaction with clients is advanced to a new level. Especially the client portals give clients a better overview of the individual work with them. And the company a better understanding of client progress. And Taina is an amazing help in setting this system up according to individual needs!”

“I have loved my experience with Taina! She knew exactly what I needed and provided amazing support throughout our time together.”

Maggie Olson

Business coach, Maggie Lynn Coaching

On the Blog

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5 ways business systems save time for busy entrepreneurs

July 02, 20235 min read

Being busy putting fires out left and right is not a reasonable excuse for putting off creating better systems for managing your business. The best way to get ahead of the curve is to start developing systems for managing your work TODAY. It will take some time upfront, but it will make you more productive and efficient in the long run. Think about it this way: You'll have more free time in the future.


Check out my Youtube video about the 5 ways business systems save time for busy entrepreneurs.

Check out my Youtube video on the 4 reasons why being always busy is sign of lacking proper systems to manage your business.

In my work as a business systems consultant, I meet countless busy entrepreneurs working long hours and burning themselves out.

When discussing business systems too often, I hear the same excuse: “I’m too busy to work on my business systems.” With so many urgent things on the table, many business owners think now is not the time to work on their systems.

But let me tell you: Being too busy is a poor excuse for building better systems for your business. It’s quite the opposite: Being too busy clearly shows a lack of proper systems to manage your business operations.

Are you too busy to work on your business systems?

Let’s be honest. You’re always busy. You always have your hands full of work.

Still, being busy putting fires out left and right is not a reasonable excuse for putting off creating better systems for managing your business.

The best way to get ahead of the curve is to start developing systems for managing your work TODAY.

It will take some time upfront, but it will make you more productive and efficient in the long run. Think about it this way: You’ll have more free time in the future.

And here’s why that’s so important: Tomorrow, you’ll have more time on your hands, which means you can do even more to achieve your business goals.

4 reasons why being constantly busy is a sign of lacking systems

1. Lost documents and information

When you don’t have proper systems, you will waste countless hours looking for lost documents, notes, and other information. Having this information scattered around various tools, files, and notebooks, you will never know where to look for something when you need it.

2. Difficult to delegate

Not having systemized the way you run your business operations also means delegating work effectively to others is impossible.

You may have various time-consuming tasks you would want to delegate to a virtual assistant or some other contractor. However, delegating will not be possible if the operating procedures and resources relating to doing that task are not documented or organized anywhere.

3. Inefficient workflows

A large share of the work in almost any business consists of various repeating tasks. When you have not defined systems for managing those repeating tasks, you will quickly end up “reinventing the wheel” every time – which again means a lot of valuable time is wasted.

Let’s take client onboarding as an example: Too often, I see entrepreneurs not having documented the steps of that process and developed a system for managing the emails, contracts, surveys, and other documents involved.

As a result, they waste countless hours trying to figure out the actions on the fly, forgetting essential tasks, rewriting the same things repeatedly, looking for lost documents, etc.

4. Mental clutter

Yet another reason why lacking working business systems causes you to be constantly busy is related to a lack of mental space.

When you don’t have a system to keep track of everything you need to remember, all those things will clutter up your brain. This mental clutter makes it hard to focus on your essential tasks, stay productive, and disconnect effectively after work.

5 ways systems help you save time

Building systems to manage your business effectively is key to getting out of the vicious cycle of being constantly busy. Here’s why:

1. Easy to delegate work to others

Having your processes and other work systemized and organized make it easy to delegate work to contractors and team members.

Delegating frees you to spend more of your working time in your zone of genius and more free time with your loved ones.

2. Efficient team collaboration

When your team has systems to manage all the projects, tasks, and information in a centralized way, collaboration among team members becomes efficient and saves time for everyone involved.

You, as the CEO, will also have a single source of truth on who’s working on what and the status of different tasks, which reduces the time spent in status meetings and messaging back and forth.

3. Less time looking for lost things

When all your documents, notes, and other information are logically organized in your business system, finding what you need when you need it becomes a breeze.

This way, time is no longer lost looking for things.

4. Streamlined processes

When you document and systemize the repeating tasks in your business, you will save a lot of time not having to “reinvent the wheel” every time.

You will always know the exact steps to run your business processes and have all the documents and other resources, saving you hours daily.

You can even create automated workflows to run specific steps of your processes, which helps save you even more time.

5. Mental space to perform your best

Finally, having a business system you can trust brings you peace of mind knowing everything is under control.

This regained mental space saves you time in two ways: Firstly, it will be easier for you to disconnect and recuperate, which helps you be more productive during the workdays. Secondly, it brings more clarity of thought and focus, helping you spend your time more effectively.

Read more

If you want to read more about business systems, check out my other article

What are business systems & 5 reasons why they are critical for any business owner

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saving timesystemsbusiness systemsbusyentrepreneur
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Taina Pereenniemi

Taina Pereenniemi specializes in helping coaches and consultants build simple and scalable businesses with custom strategy & done-for-you systems using my proven 4S Method. She has helped over 50 entrepreneurs with their business systems and/or strategy, and previously built a world-leading consulting business around Notion. Equipped with a Masters Degree in business strategy and 10+ years of strategy and 6+ years digital business experience - Taina's not your typical self-taught "follow-me" business coach. When she's not strategizing and streamlining workflows, you can find Taina playing with her two small kids or practicing yoga.

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