We’re the #1 5-Star Rated Notion Consulting Partner globally. We help businesses organize their team, work and information in one place on Notion, so that they can scale without feeling overwhelmed.
Our team of Notion Certified Consultants works with individuals and businesses all over the world. We help our clients build customized workspaces, templates, and streamline workflows.
We've worked with businesses of 1 to 300+ people from industries such as
Past project implementations include, e.g. Project & task management, CRM (client management, sales leads), knowledge management, document management, standard operating procedures (SOPs) management, team/HR management, dashboards, personal operating systems, automations & integrations...
We're the #1 5-Star Rated Notion Certified Partner globally.
Our Notion Certified Consultants help teams of 1-300+ build custom workspaces on Notion to organize all information and work in one place.
We help coaches and consultants create an all-in-one system on Notion to organize everything: leads, clients, projects, tasks, documents, notes, client resources, etc.
We're the #1 5-Star Rated Notion Consulting Partner globally.
We're not just one freelancer, but a multi-skilled team of Notion certified experts - meaning we can flexibly accommodate your needs, timeline, and budget.
We can accomodate work across timezones - which makes us perfect for global, remote teams
We've worked with businesses of 1 to 300+ people across a wide range of industries.
Katelyn Afshar
Creative Development, Wondermind
Marieke Cozijnsen
Adverge CEO & Co-founder
Niha Joshi
Production Lead, Metacore
Drew Melgar
Invesday
Henrika Tonder
Entrepreneur, Henrika Tonder Oy
Ali Turner
Coach, creator, mentor & founder
George Chinn
Managing Director, Eagle & Beagle
Jenny Watzka
CEO & Slay 10K Founder
Anni Yli-Lonttinen
Entrepreneur & Marketer
"Working with Taina was just amazing. Not only is she a very, very smart, professional person, but also super easy going. And I believe it’s one of her biggest goals to make the life of her clients as easy as possible. [...] So if you’re looking for somebody to help you get into Notion, to help you create processes, and structure around your business, we can highly recommend Taina."
Gretel Niemeyer
Sales Coach
Missy Toy Ozeas
Energy Intuitive & Transformation Guide
"I came to Taina because my business was growing and I was feeling overwhelmed. Taina took the time and care to listen to me and create a centralized hub for my business in a way that worked for me and my personality. I loved working with Taina who is smart, talented, and thoughtful. I feel so much more at ease and I am so delighted to sit down at my computer each day to work with such a thoughtfully designed business hub! Working with Taina is one of the best business investments I've made."
“Taina showed up with empathy and professional background and she was able to proceed revealing diagnostics about what and why things did not work. With her wisdom to connect to my context, her efficiency to ask the right questions and to align the main scope to meet my needs made me confident. And the result displays the value for money of my trust!“
Christiane Schicker
Consultant, Coach & Facilitator for Transformation
Heljä Kokko
SEO Expert & Coach
Niina Kilponen
Accountant
Frank Garten
Independent Trainer, Author & Coach
Alex van Ginneken
Business Coach
Relinde Moors
Business Strategist
Julia Marquart
Dein IT Coach
Hanna Schiller
Coach & Author
Maggie Olson
Business coach, Maggie Lynn Coaching
Jutta Lehtinen
SEO-akatemia Oy CEO & Founder
“If you’re wondering whether, you know, working with Taina makes sense, do it, do it, do it, do it! It has been an absolute game changer. I’ve never felt so secure [...] knowing that every single thing is taken care of. Before a lot of things where just in my head and now I don’t need to remember because they’re actually all there working for me instead of, you know, me trying to make it work.”
Jenny Watzka
7-Figure Business Coach
Judith Sahling
Empowerment coach
Tricia Clark
Cooking & Meal Planning Coach, Tricia's Bites of Life
Gudrun Mahlberg
Dance Teacher & Somatic Coach
Nicolas Dolenc
Entrepreneur, Deidei
Being busy putting fires out left and right is not a reasonable excuse for putting off creating better systems for managing your business. The best way to get ahead of the curve is to start developing systems for managing your work TODAY. It will take some time upfront, but it will make you more productive and efficient in the long run. Think about it this way: You'll have more free time in the future.
Check out my Youtube video about the 5 ways business systems save time for busy entrepreneurs.
Check out my Youtube video on the 4 reasons why being always busy is sign of lacking proper systems to manage your business.
In my work as a business systems consultant, I meet countless busy entrepreneurs working long hours and burning themselves out.
When discussing business systems too often, I hear the same excuse: “I’m too busy to work on my business systems.” With so many urgent things on the table, many business owners think now is not the time to work on their systems.
But let me tell you: Being too busy is a poor excuse for building better systems for your business. It’s quite the opposite: Being too busy clearly shows a lack of proper systems to manage your business operations.
Let’s be honest. You’re always busy. You always have your hands full of work.
Still, being busy putting fires out left and right is not a reasonable excuse for putting off creating better systems for managing your business.
The best way to get ahead of the curve is to start developing systems for managing your work TODAY.
It will take some time upfront, but it will make you more productive and efficient in the long run. Think about it this way: You’ll have more free time in the future.
And here’s why that’s so important: Tomorrow, you’ll have more time on your hands, which means you can do even more to achieve your business goals.
When you don’t have proper systems, you will waste countless hours looking for lost documents, notes, and other information. Having this information scattered around various tools, files, and notebooks, you will never know where to look for something when you need it.
Not having systemized the way you run your business operations also means delegating work effectively to others is impossible.
You may have various time-consuming tasks you would want to delegate to a virtual assistant or some other contractor. However, delegating will not be possible if the operating procedures and resources relating to doing that task are not documented or organized anywhere.
A large share of the work in almost any business consists of various repeating tasks. When you have not defined systems for managing those repeating tasks, you will quickly end up “reinventing the wheel” every time – which again means a lot of valuable time is wasted.
Let’s take client onboarding as an example: Too often, I see entrepreneurs not having documented the steps of that process and developed a system for managing the emails, contracts, surveys, and other documents involved.
As a result, they waste countless hours trying to figure out the actions on the fly, forgetting essential tasks, rewriting the same things repeatedly, looking for lost documents, etc.
Yet another reason why lacking working business systems causes you to be constantly busy is related to a lack of mental space.
When you don’t have a system to keep track of everything you need to remember, all those things will clutter up your brain. This mental clutter makes it hard to focus on your essential tasks, stay productive, and disconnect effectively after work.
Building systems to manage your business effectively is key to getting out of the vicious cycle of being constantly busy. Here’s why:
Having your processes and other work systemized and organized make it easy to delegate work to contractors and team members.
Delegating frees you to spend more of your working time in your zone of genius and more free time with your loved ones.
When your team has systems to manage all the projects, tasks, and information in a centralized way, collaboration among team members becomes efficient and saves time for everyone involved.
You, as the CEO, will also have a single source of truth on who’s working on what and the status of different tasks, which reduces the time spent in status meetings and messaging back and forth.
When all your documents, notes, and other information are logically organized in your business system, finding what you need when you need it becomes a breeze.
This way, time is no longer lost looking for things.
When you document and systemize the repeating tasks in your business, you will save a lot of time not having to “reinvent the wheel” every time.
You will always know the exact steps to run your business processes and have all the documents and other resources, saving you hours daily.
You can even create automated workflows to run specific steps of your processes, which helps save you even more time.
Finally, having a business system you can trust brings you peace of mind knowing everything is under control.
This regained mental space saves you time in two ways: Firstly, it will be easier for you to disconnect and recuperate, which helps you be more productive during the workdays. Secondly, it brings more clarity of thought and focus, helping you spend your time more effectively.
If you want to read more about business systems, check out my other article
What are business systems & 5 reasons why they are critical for any business owner
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