Your #1 Partner in Notion

We’re the #1 5-Star Rated Notion Consulting Partner globally. We help businesses organize their team, work and information in one place on Notion, so that they can scale without feeling overwhelmed.

Want an optimized Notion workspace done-for-you?

Our team of Notion Certified Consultants works with individuals and businesses all over the world. We help our clients build customized workspaces, templates, and streamline workflows.

We've worked with businesses of 1 to 300+ people from industries such as

Past project implementations include, e.g. Project & task management, CRM (client management, sales leads), knowledge management, document management, standard operating procedures (SOPs) management, team/HR management, dashboards, personal operating systems, automations & integrations...

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Our Services

Notion Consulting

We're the #1 5-Star Rated Notion Certified Partner globally.

Our Notion Certified Consultants help teams of 1-300+ build custom workspaces on Notion to organize all information and work in one place.

Premium Suite for Notion

We help coaches and consultants create an all-in-one system on Notion to organize everything: leads, clients, projects, tasks, documents, notes, client resources, etc.

Why choose Taina Pereenniemi & Co. ?

We're the #1 5-Star Rated Notion Consulting Partner globally.

We're not just one freelancer, but a multi-skilled team of Notion certified experts - meaning we can flexibly accommodate your needs, timeline, and budget.

We can accomodate work across timezones - which makes us perfect for global, remote teams

We've worked with businesses of 1 to 300+ people across a wide range of industries.

See What Our Clients Are Saying

"My team and I had a wonderful experience with Kim and Taina through the entirety of our Notion build. Kim was our dedicated consultant and she was professional, intelligent, and informative. We are a growing organization with ever-changing needs and Taina + Kim were truly our perfect match for our Notion build. Recommend 100 percent, thank you to you both again for your integral support for our organization!"

Katelyn Afshar

Creative Development, Wondermind

Marieke Cozijnsen
Adverge CEO & Co-founder

“It was great to work with Taina. She has great templates and a lot of experience. She was very clear and professional in her communication, what to expect when and often thought outside of the box. In the 6 weeks support after implementation no ask was too big. She replied quickly and I could also attend support calls.”

"I worked with Taina on one of our Notion projects, and her deep knowledge of the tool was evident throughout, making our interactions incredibly informative and engaging. I was particularly impressed by how receptive Taina was to feedback and her ability to adapt and address our specific needs and questions. I strongly recommend her if you are looking for a Notion expert."

Niha Joshi

Production Lead, Metacore

Drew Melgar
Invesday

"Taina and team did a great job helping me get set up on Notion. Very seamless process from beginning to end, would definitely recommend."

"Taina & her teams have helped me set up and transfer my entire business management to Notion! I could not have done it without their extraordinary strategic guidance and invaluable hands-on help. Taina has helped me elevate my ways of working and procedures. My productivity and effectiveness have really been uplifted and I can now truly feel confident with my sales and client delivery processes. She is an absolute PRO and I highly recommend teaming up with her to boost your business."

Henrika Tonder

Entrepreneur, Henrika Tonder Oy

“Taina is the most wonderful human I've ever interacted with in the workplace organization/ efficiency/ productivity realm. Clear teaching, targeted and personalized set up, and rapid pace of progress. We were at a point where organization and systemization was BEYOND necessary. Like, we needed a structure in place two weeks ago. Taina stepped in, assessed our business, & helped us set up a working system on Notion in a matter of hours. We were live and working effectively the next day. Incredible.”

Ali Turner

Coach, creator, mentor & founder

George Chinn
Managing Director, Eagle & Beagle

"Very happy client of Taina’s here - I’ve had a whole business system built by her and it’s changed my business as well as clearing up my personal headspace. She has a knack for understanding and turning the complicated into a simple solution that’s a pleasure to use."

“Taina is the helping hand that I needed to create all the backend and behind the scenes infrastructure for my coaching business. From project overviews, to tasks list for team members, to lead overviews, ... automations, SOPs and all you can think of. She was fast, approachable and extremely friendly. I am definitely recommending her to everyone that needs help in organizing their business infrastructure!

Jenny Watzka
CEO & Slay 10K Founder

Anni Yli-Lonttinen
Entrepreneur & Marketer

“Before working with Taina, the work and information of our growing business and team was dispersed in too many places, making it difficult to have an overview of what's going on. Taina helped us create a custom system that now makes it so easy to manage all clients, leads, projects, tasks, and processes in one place, making our everyday a whole lot easier. Working with Taina was very smooth and support was personalized and fast. Our team is super happy with the results.”

"Working with Taina was just amazing. Not only is she a very, very smart, professional person, but also super easy going. And I believe it’s one of her biggest goals to make the life of her clients as easy as possible. [...] So if you’re looking for somebody to help you get into Notion, to help you create processes, and structure around your business, we can highly recommend Taina."

Gretel Niemeyer
Sales Coach

Missy Toy Ozeas
Energy Intuitive & Transformation Guide

"I came to Taina because my business was growing and I was feeling overwhelmed. Taina took the time and care to listen to me and create a centralized hub for my business in a way that worked for me and my personality. I loved working with Taina who is smart, talented, and thoughtful. I feel so much more at ease and I am so delighted to sit down at my computer each day to work with such a thoughtfully designed business hub! Working with Taina is one of the best business investments I've made."

“Taina showed up with empathy and professional background and she was able to proceed revealing diagnostics about what and why things did not work. With her wisdom to connect to my context, her efficiency to ask the right questions and to align the main scope to meet my needs made me confident. And the result displays the value for money of my trust!

Christiane Schicker
Consultant, Coach & Facilitator for Transformation

Heljä Kokko
SEO Expert & Coach

Taina listened my needs carefully and set up a Notion workplace that gathers all my business processes in one place. Now, it's easy to maintain everything from sales and marketing to operational practices. My absolute favourite thing in Notion is that it even works like a simple CRM system with lead pipeline. Working with Taina was a smooth process and my new Notion hub gives me clarity every day.”

“ I was shocked to find out that I am actually not as busy as I long thought. There’s work, but I am in control of it. I learned it! And that’s something for a grown-up woman like me. I feel capable, productive, and energized. […] I warmly recommend working with Taina. This journey has been like putting money in the bank and a very empowering experience.”

Niina Kilponen
Accountant

Frank Garten
Independent Trainer, Author & Coach

"Taina helped me to set-up a system in Notion to track business opportunities and bring all my client information in one place. I loved Notion already but found it hard to see how databases are structured and linked, and that's where Taina's help came in. She set-up the system exactly according to agreement and on time, and followed up such that I am using it now."

Taina has laid a perfect foundation for my business by implementing Notion which feels like a coat that fits perfectly. She identified all my needs during intake and then implemented everything. The communication and fine-tuning during the implementation process were very nice. If you want Notion perfectly set up for your business, I highly recommend Taina. Because of her business experience and drive to help, working with Taina is also fun and very effective.”

Alex van Ginneken

Business Coach

Relinde Moors
Business Strategist

“Working with Taina has helped me and my team to organise everything in Notion. We save time, and it's just amazing to store everything from SOP's to client portals to sales pipelines in one place. This is exactly what we needed in order to be able to scale and grow to the next level. I'm happy, team is happy and my clients are happy. What else could I wish for? Taina is a professional, who really listens to the individual needs of the business owner. ”

“I was stressed, overloaded and lost too much time in organizing tasks. But Taina made my dream of a well-organized and informed team come true, thanks to her structural thinking, her clever ideas and her comprehensive know-how. She set up this complex tool perfectly according to my needs and my business. Taina has such a warm and patient manner that my team and I always felt comfortable and understood with every question. I finally have a clear head again and can concentrate on the essentials.”

Julia Marquart

Dein IT Coach

Hanna Schiller
Coach & Author

“Working with Taina as our Notion coach has been an absolute delight. Her structured approach, attentive listening, and ability to consolidate our business into one Notion board have saved us precious time and brought much-needed organization. Taina’s positivity, valuable optimization suggestions, clear explanations, and video documentation have given us a time-saving structure. Highly recommended! Thank you, Taina!

“I have loved my experience with Taina! She knew exactly what I needed and provided amazing support throughout our time together. She made it so easy for me to gain a deeper understanding of how to use Notion for my business and she was able to help me bring all the chaos of notebooks everywhere into one space. I would highly recommend her to anyone who is looking for support and customized boards.”

Maggie Olson

Business coach, Maggie Lynn Coaching

Jutta Lehtinen
SEO-akatemia Oy CEO & Founder

“This project with Taina remarkably impacted our work, greatly enhancing task management, streamlining processes, and fostering seamless collaboration within our team. Taina's expertise, dedication, and responsiveness made the cooperation truly exceptional. I highly recommend her to anyone seeking a transformative Notion setup!”

“If you’re wondering whether, you know, working with Taina makes sense, do it, do it, do it, do it! It has been an absolute game changer. I’ve never felt so secure [...] knowing that every single thing is taken care of. Before a lot of things where just in my head and now I don’t need to remember because they’re actually all there working for me instead of, you know, me trying to make it work.”

Jenny Watzka
7-Figure Business Coach

Judith Sahling
Empowerment coach

“Taina helped me streamline the processes within an educational company, so that not only the internal workflows move along easier. Next to a better overview of what needs to get done within the company, the interaction with clients is advanced to a new level. Especially the client portals give clients a better overview of the individual work with them. And the company a better understanding of client progress. And Taina is an amazing help in setting this system up according to individual needs!”

“Taina was so easy to work with to execute the vision I had for a Recipe Database, Weekly Meal Planner, and Grocery List product for my clients. She is incredibly knowledgable and knew exactly what needed to happen.”

Tricia Clark

Cooking & Meal Planning Coach, Tricia's Bites of Life

Gudrun Mahlberg
Dance Teacher & Somatic Coach

“Immense gratitude to Taina for revolutionizing my business through Notion. Her meticulous setup, from personalized CEO routines to an innovative Client Portal, has proven to be a game-changer. Converting leads into clients became easy, and onboarding and follow-up are incredibly efficient. Taina's services are invaluable for unmatched organizational efficiency. And, she is such a pleasure to work with! I highly recommend her. I got so much time back to be creative and have peace of mind. ”

"Taina made an impeccable template based on our simple draft. It can be replicated across other companies as well. It summarizes the company's operations simply and effectively. Taina understood the needs and delivered them in a highly timely manner."

Nicolas Dolenc

Entrepreneur, Deidei

On the Blog

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5 ways business systems save time for busy entrepreneurs

July 02, 20235 min read

Being busy putting fires out left and right is not a reasonable excuse for putting off creating better systems for managing your business. The best way to get ahead of the curve is to start developing systems for managing your work TODAY. It will take some time upfront, but it will make you more productive and efficient in the long run. Think about it this way: You'll have more free time in the future.


Check out my Youtube video about the 5 ways business systems save time for busy entrepreneurs.

Check out my Youtube video on the 4 reasons why being always busy is sign of lacking proper systems to manage your business.

In my work as a business systems consultant, I meet countless busy entrepreneurs working long hours and burning themselves out.

When discussing business systems too often, I hear the same excuse: “I’m too busy to work on my business systems.” With so many urgent things on the table, many business owners think now is not the time to work on their systems.

But let me tell you: Being too busy is a poor excuse for building better systems for your business. It’s quite the opposite: Being too busy clearly shows a lack of proper systems to manage your business operations.

Are you too busy to work on your business systems?

Let’s be honest. You’re always busy. You always have your hands full of work.

Still, being busy putting fires out left and right is not a reasonable excuse for putting off creating better systems for managing your business.

The best way to get ahead of the curve is to start developing systems for managing your work TODAY.

It will take some time upfront, but it will make you more productive and efficient in the long run. Think about it this way: You’ll have more free time in the future.

And here’s why that’s so important: Tomorrow, you’ll have more time on your hands, which means you can do even more to achieve your business goals.

4 reasons why being constantly busy is a sign of lacking systems

1. Lost documents and information

When you don’t have proper systems, you will waste countless hours looking for lost documents, notes, and other information. Having this information scattered around various tools, files, and notebooks, you will never know where to look for something when you need it.

2. Difficult to delegate

Not having systemized the way you run your business operations also means delegating work effectively to others is impossible.

You may have various time-consuming tasks you would want to delegate to a virtual assistant or some other contractor. However, delegating will not be possible if the operating procedures and resources relating to doing that task are not documented or organized anywhere.

3. Inefficient workflows

A large share of the work in almost any business consists of various repeating tasks. When you have not defined systems for managing those repeating tasks, you will quickly end up “reinventing the wheel” every time – which again means a lot of valuable time is wasted.

Let’s take client onboarding as an example: Too often, I see entrepreneurs not having documented the steps of that process and developed a system for managing the emails, contracts, surveys, and other documents involved.

As a result, they waste countless hours trying to figure out the actions on the fly, forgetting essential tasks, rewriting the same things repeatedly, looking for lost documents, etc.

4. Mental clutter

Yet another reason why lacking working business systems causes you to be constantly busy is related to a lack of mental space.

When you don’t have a system to keep track of everything you need to remember, all those things will clutter up your brain. This mental clutter makes it hard to focus on your essential tasks, stay productive, and disconnect effectively after work.

5 ways systems help you save time

Building systems to manage your business effectively is key to getting out of the vicious cycle of being constantly busy. Here’s why:

1. Easy to delegate work to others

Having your processes and other work systemized and organized make it easy to delegate work to contractors and team members.

Delegating frees you to spend more of your working time in your zone of genius and more free time with your loved ones.

2. Efficient team collaboration

When your team has systems to manage all the projects, tasks, and information in a centralized way, collaboration among team members becomes efficient and saves time for everyone involved.

You, as the CEO, will also have a single source of truth on who’s working on what and the status of different tasks, which reduces the time spent in status meetings and messaging back and forth.

3. Less time looking for lost things

When all your documents, notes, and other information are logically organized in your business system, finding what you need when you need it becomes a breeze.

This way, time is no longer lost looking for things.

4. Streamlined processes

When you document and systemize the repeating tasks in your business, you will save a lot of time not having to “reinvent the wheel” every time.

You will always know the exact steps to run your business processes and have all the documents and other resources, saving you hours daily.

You can even create automated workflows to run specific steps of your processes, which helps save you even more time.

5. Mental space to perform your best

Finally, having a business system you can trust brings you peace of mind knowing everything is under control.

This regained mental space saves you time in two ways: Firstly, it will be easier for you to disconnect and recuperate, which helps you be more productive during the workdays. Secondly, it brings more clarity of thought and focus, helping you spend your time more effectively.

Read more

If you want to read more about business systems, check out my other article

What are business systems & 5 reasons why they are critical for any business owner

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saving timesystemsbusiness systemsbusyentrepreneur
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Taina Pereenniemi

Taina Pereenniemi specializes in helping coaches and consultants build simple and scalable businesses with custom strategy & done-for-you systems using my proven 4S Method. She has helped over 50 entrepreneurs with their business systems and/or strategy, and previously built a world-leading consulting business around Notion. Equipped with a Masters Degree in business strategy and 10+ years of strategy and 6+ years digital business experience - Taina's not your typical self-taught "follow-me" business coach. When she's not strategizing and streamlining workflows, you can find Taina playing with her two small kids or practicing yoga.

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